Donna ISD
108902
ELECTRONIC COMMUNICATION AND DATA
MANAGEMENT CQ
(REGULATION)
The Superintendent or designee will
oversee the District’s electronic communications system
The District will provide training in proper
use of the system and will provide all users with copies of acceptable use
guidelines. All training in the use of the District’s system will emphasize the
ethical use of this resource.
CONSENT Copyrighted software
or data may not be placed on any system
REQUIREMENTS connected to the District’s
system without permission from the holder of the copyright. Only the owner(s)
or individual(s) the owner specifically authorizes may upload copyrighted
material to the system.
No
original work created by any District student or employee will be posted on a
Web page under the District’s control unless the District has received written
consent from the student (and the student’s parent) or employee who created the
work. [See CQ(EXHIBIT)]
No personally identifiable
information about a District student will be posted on a Web page under the District’s control unless the
District has received written consent from the student’s parent. An exception
may be made for “directory information” as allowed by the Family Education
Records Privacy Act and District policy.
[See CQ (EXHIBIT) and policies at FL]
FILTERING The Superintendent
will appoint a committee, to be chaired by the technology coordinator, to
select, implement, and maintain appropriate technology for filtering Internet
sites containing material considered inappropriate or harmful to minors. All
internet access will be filtered for minors and adults on computers with
Internet access provided by the school.
The
categories of material considered inappropriate and to which access will be
blocked will include, but not be limited to: nudity/pornography; images or
descriptions of sexual acts; promotion of violence, illegal use of weapons,
drug use, discrimination, or participation in hate groups; instructions for
performing criminal acts (e.g. bomb making); and online gambling.
REQUESTS TO
DISABLE FILTER The committee will consider
requests from users who wish to use a blocked site for bona fide research or
other lawful purposes. The committee will make recommendation to the
Superintendent regarding approval or disapproval of disabling the filter for
requested use.
SYSTEM ACCESS Access to the District’s
electronic communications system will be governed as follows:
1.
Students
in all grades will be granted access to the District’s system by their
teachers, as appropriate. No student will be assigned an individual account or
password.
2.
As
appropriate and with the written approval of the immediate supervisor, District
employees will be granted access to the District’s system.
3.
A
teacher may apply for a class account and in doing so will be ultimately
responsible for use of the account.
4.
The
District will require that all passwords issued be changed periodically.
5.
Any
system user identified as a security risk or as having violated District and/or
campus computer use guidelines may be denied access to the District’s system.
6.
All
users will be required to sign a user agreement annually for issuance or
renewal of an account.
TECHNOLOGY
COORDINATOR
RESPONSIBILITIES The technology coordinator for the
District’s electronic communications system
(or campus designee) will:
1.
Be
responsible for disseminating and enforcing applicable District policies and
acceptable use guidelines for the District’s system.
2.
Ensure
that all users of the District’s system complete and sign an agreement to abide
by District policies and administrative regulations regarding such use. All
such agreements will be maintained on file in the principal’s or supervisor’s office.
3.
Ensure
that all users of the District’s system complete and sign an agreement to abide by District policies and administrative
regulations regarding such use. All such agreements will be maintained on file
in the principal’s or supervisor’s office.
4.
Ensure
that all software loaded on computers in the District is consistent with
District standards and is properly licensed.
5.
Be
authorized to monitor or examine all system activities, including electronic
mail transmissions, as deemed appropriate to ensure proper use of the system.
6.
Be
authorized to disable a filtering device on the system for bona fide research
or another lawful purpose, with approval from the Superintendent.
7.
Be
authorized to establish a retention
schedule for messages on any electronic bulletin board and to remove messages
posted locally that are deemed to be inappropriate
8.
Set
limits for data storage within the District’s system, as needed.
9.
INDIVIDUAL USE
RESPONSIBILITIES The following standards will apply to all
users of the District’s electronic
information/communications systems:
ONLINE CONDUCT
1.
The
Individual in whose name a system account is issued will be responsible at all
times for its proper use.
2.
The
system may not be used for illegal purposes, in support of illegal activities,
or for any other activity prohibited by District policy or guidelines.
3.
System
users may not disable, or attempt to disable, a filtering device on the
District’s electronic communications system.
1.
Communications
may not be encrypted so as to avoid security review by system administrators.
2.
System
users may not use another person’s system account without written permission
from the campus administrator or District coordinator, as appropriate.
3.
Students
may not distribute personal information about themselves or others by means of
the electronic communications system; this includes, but is not limited to,
personal addresses and telephone numbers.
4.
Students
should never make appointments to meet people whom they meet online and should
report to a teacher or administrator if they receive any request for such a
meeting
5.
System
users must purge electronic mail in accordance with established retention
guidelines
6.
System
users may not redistribute copyrighted programs or data except with the written
permission of the copyright holder or designee. Such permission must be
specified in the document or must be obtained directly from the copyright
holder or designee in accordance with applicable copyright laws, District
policy, and administrative regulations.
7.
System
users should
avoid actions that are likely to increase the risk of introducing viruses to
the system, such as opening e-mail messages from unknown senders and loading
data from unprotected computers.
8.
System
users may upload public domain programs to the system. System users may also
download public domain programs for their own use or may noncommercialy
redistribute a public domain program. System users are responsible for
determining whether a program is in the public domain.
9.
System
users may not send or post messages that are abusive, obscene, sexually
oriented, threatening, harassing, damaging to another’s reputation, or illegal.
10. System users may not purposefully
access materials that are abusive, obscene, sexually oriented, threatening,
harassing, damaging to another’s reputation, or illegal.
11. System users should be mindful that
use of school-related electronic mail addresses might cause some recipients or
other readers of that mail to assume they represent the District or school,
whether or not that was the user’s intention.
12. System users may not waste District
resources related to the electronic communications system.
13. System users may not gain
unauthorized access to resources or information.
14. Users shall not develop or use
programs that harass other users or infiltrate a computer, computing system or
network and/or damage or alter the hardware or software components or a
computer, computing system, or network.
15. Sending “chain letters” or
“broadcast” messages to lists or individuals, and other types of use that would
cause network congestion or otherwise interfere with the work of others are not
allowed.
VANDALISIM
PROHIBITED Any malicious attempt to harm or destroy District
equipment or data or another user of the District’s system, or any of the
agencies or other networks that are connected to the Internet is prohibited.
Deliberate
attempts to degrade or disrupt system performance are
violations of District policy and administrative regulations and may
constitute criminal activity under applicable state and federal laws. Such
prohibited activity includes, but is not limited to, the uploading or creating
of computer viruses.
Vandalism as defined above will result
in the cancellation of system use privileges and will require restitution for
costs associated with system restoration as well as other appropriate
consequences. [See DH, FN series, FO series, and the Student Code of Conduct]
FORGERY
PROHIBITED Forgery or attempted
forgery of electronic mail messages is prohibited. Attempts to read, delete,
copy, or modify the
electronic mail of other system users ,
deliberate interference with the ability
of other system users to send/receive electronic mail, or the
use of another person’s user ID and/or
password is
prohibited.
INFORMATION System users and parents of
students with access to the District’s system -
CONTENT / THIRD should be aware that use of the
system may provide access to other electronic
PARTY SUPPLIED communications systems in the
global electronic network that may contain
INFORMATION inaccurate and/or objectionable
material.
A student who gains access to such
material is expected to discontinue the access as quickly as possible and to report
the incident to the supervising teacher.
A student knowingly bringing
prohibited materials into the school’s electronic environment will be subject
to suspension of access and/or revocation of privileges on the District’s
system and will be subject to disciplinary action in accordance with the
Student Code of Conduct.
An employee knowingly brining
prohibited materials into the school’s electronic environment will be subject
to disciplinary action in accordance with District policies. [See DH]
Participation in chat rooms and
newsgroups accessed on the Internet is permissible only for students in grades
5-12, under appropriate supervision, and for employees.
DISTRICT WEB SITE The District will maintain a District
Web site for the purpose of informing employees, students, parents, and members
of the community of District programs, policies, and practices. Requests for
publication of information on the District We site must be directed to the
designated Webmaster. The technology coordinator and the District Webmaster
will establish guidelines for the development and format of Web pages
controlled by the District.
No personally identifiable information
regarding a student will be published on a Web site controlled by the District
without written permission from the student’s parent.
No commercial advertising will be
permitted on a Web site controlled by the district.
SCHOOL OR
CLASS
WEB
PAGES Schools
or classes may publish and link to the District’s Web pages that present
information about
the school or class
activities, subject to approval from the Webmaster. The campus principal will
designate
the staff responsible for managing the campus’s Web page under the supervision
of the
District’s Webmaster.
Teachers will be responsible for compliance with District rules in maintaining
their
class Web pages. Any links from a school or class web page to sites outside of
the District’s
computer
system must receive approval from the District Webmaster
STUDENT WEB With the approval of the
District technology coordinator, students may establish individual Web
PAGES pages linked to
a campus or District Web site; however, all Material presented on a student’s
Web page must be related to the student’s
education activities. Student Web pages must include
the
following notice: “This is a student Web page. Opinions expressed on this page
shall not be
attributed to the
District. “ Any links from a student’s Web page to
sites outside the District’s
computer system must
receive approval from the District Webmaster
EXTRACURRICULAR With the approval of the District
Webmaster, extracurricular organizations may
ORGANIZATION establish Web pages linked to a
campus or District Web site; however, all
WEB PAGES material presented on
the Web page must relate specifically to organization
activities
and include only student-produced material. The sponsor of the organization
will be responsible for compliance with District rules for maintaining the Web
page. Web pages of extracurricular organizations must include the following
notice: “This is a student extracurricular organization Web page. Opinions
expressed on this page shall not be attributed to the District.” Any links from
the Web page of an extracurricular organization to sites outside the District’s
computer system must receive approval from the District Webmaster.
PERSONAL WEB District employees, Trustees,
and members of the public will not be permitted
PAGES to
publish personal Web pages using District resources.
NETWORK System Users are expected
to observe the following network etiquette:
ETTIQUITE
1. Be
polite; messages typed in capital letters are the computer equivalent of
shouting and are considered rude
2. Use
appropriate language; swearing vulgarity, ethnic or racial slurs, and any other
inflammatory language are prohibited.
3. Pretending
to be someone else when sending/receiving messages is considered inappropriate.
4. Transmitting
obscene messages or pictures prohibited.
5. Be
considerate when sending attachments with e-mail by considering whether a file
may be too large to be accommodated by the recipient’s system or may be in a
format unreadable by the recipient.
6. Using
the network in such a way that would disrupt the use of the network is
prohibited.
TERMINATION /
Termination of an employee’s or students’ access for violation of District
REVOCATION
OF policies or regulations
will be effective on the date the principal or District
SYSTEM USER coordinator receives notice
of student withdrawal or of revocation of system
ACCOUNT privileges, or on a
future date if so specified in the notice.
DISCLAIMER The District’s system is
provided on an “as is, as available” basis. The District does not make any
warranties, whether express or implied, including, without limitation, those of
merchantability of fitness for a particular purpose with respect to any
services provided by the system and any information or software contained
therein. The district does not warrant that the functions or services performed
by, or that the information or software contained on the system will meet the
system user’s requirements, or that the system will be uninterrupted or error
free, or that defects will be corrected.
Opinions ,
advice, services, and all other
information expressed by system users, information providers, service
providers, or other third-party individuals in the system are those of the
providers not the District.
The District will cooperate fully with
local, state, or federal officials in any investigation concerning or relating
to misuse of the District’s electronic communications system.
DATE ISSUED: 9/17/2001
LDU-38-01
CQ (REGUALTION)-X